Divide productive hours by paid hours, then add your unpaid lunch break to get your clock-out time.
Employee productivity is productive hours divided by paid hours. Unpaid lunch is not paid time, so it is added only when calculating clock-out.
Total time worked is the paid time needed to hit your target. It includes productive time and the remaining setup or admin time.
Unpaid breaks (like lunch) do not count toward your active worked hours, so they are added to your final departure clock-out time.
Employee productivity is productive hours divided by paid hours. Unpaid lunch does not count as paid time.
Start at 9:00 AM with 6 productive hours (360 minutes), an 80% target, and a 30-minute unpaid lunch:
If you start at 07:00 AM, record 7 hours and 30 minutes of billable treatment (450 minutes), target an 85% productivity rate, and take a 30-minute unpaid lunch break:
Document progress notes and objective measures alongside the patient during non-demanding clinical transition periods to save up to 45 minutes of non-billable documentation at shift end.
Group compatible functional tasks when clinical settings permit. This maximizes patient engagement while maintaining strict ethical care compliance and target ratios.
Always log your unpaid lunch break completely separate from your clinical hours to protect your billable ratio and prevent burnout.
Employee productivity is productive hours divided by paid hours. Unpaid lunch is not paid time. Enter your productive hours and target percentage. Paid hours equal productive hours divided by that target. Your clock-out time is your start time plus those paid hours plus the lunch break.
Therapy productivity is calculated by dividing your billable treatment minutes by your productivity target percentage (e.g. 85%). This gives your total required work time. Unpaid lunch breaks do not count as work time, so the break duration is added after your required work hours to calculate your exact clock-out departure time.
Productivity targets for OTs, PTs, and SLPs typically range from 75% to 90% depending on the clinical setting. Outpatient clinics usually range from 75%-85%, while Skilled Nursing Facilities (SNFs) often target 80%-90%.
Unpaid lunch breaks are excluded from paid labor hours by employment standards. Since productivity targets measure billable care against paid work time, unpaid breaks must be added onto your shift end time rather than calculated into your care ratio.
Yes, this calculator works for all healthcare professionals including OTs, PTs, COTAs, PTAs, SLPs, and shift workers with billable targets.
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Enter Shift Details
Input your start time, billable therapy hours/minutes, and target productivity percentage.
Add Lunch Break
Specify your unpaid break duration in minutes (e.g. 30, 45, or 60 minutes).
Calculate Clock-Out Time
Observe the computed total work duration and exact clock-out time instantly.
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